Yearbook FAQs

When are Yearbooks distributed?

Yearbooks are distributed on Day on the Green, usually the next to last day of school for the year. The Yearbooks are delivered to your child’s classroom and they will be allowed to bring them out with them at lunch recess. They will eat their lunch on the lawn portion of the play yard that day.

How much are Yearbooks?

Yearbooks are $23. At All-in-One-Day, they were available for $20.

How do I purchase a yearbook?

Write a check made out to SPA for $23 for each yearbook you wish to purchase (you may add Pat on the Back payments to this check as well – see below for information on Pats). In the Memo line, write how many yearbooks you are purchasing and your child’s name, teacher’s name, and grade. Place this check in a sealed envelope marked ”SEQUOIA ELEMENTARY YEARBOOK.” Your child may turn this in to his/her teacher or you may deliver it to the front office. If you include your email address, we will send you confirmation once we have updated our database; otherwise, your cancelled check is your receipt.

How many Yearbooks may I purchase?

We have not set a limit on the number of Yearbooks one can purchase in the past. Generally, families decide whether they want to purchase one Yearbook for the family or for each child. Some families opt to purchase Yearbooks for each household in which the child lives or for an extended family member. How many to purchase is your choice.

What is a Pat on the Back?

A Pat on the Back is a short (250 characters or less) note to your child(ren) or to a staff member commenting on their school year. Generally, parents praise their child(ren) for their accomplishments and encourage them to continue their good work in their new grade in the Fall.

How do I submit a Pat?

Instructions will be sent out in January or February via E-blast. All submissions need to be uploaded electronically. If you do not have access to a computer, please drop us a note for us in the office & we will call you to arrange for your Pat submission.

How much is a Pat and how do I pay for my Pat?

A Regular Pat is $10.00. This Pat is a small Pat with a message of 250 characters (includes letters, spaces, and punctuation). This Pat is normally submitted in late January/February via online website.

A 5th Grade Only Pat is $40.00. This is only available to students in the 5th Grade. This Pat includes a message of 250 characters (includes letters, spaces, and punctuation) and a photo of the student.  *No copyrighted photos without photo release. Students only, can be any age.  All photos will be approved by the Yearbook Committee. Please provide a headshot for best results. This Pat is normally submitted in December via online website.

An Auction Pat is bid on at our Annual auction. The price varies. (Winning bids are for the following years’ yearbook. Example: If you win the auction item in 2016, it will be designed for the 2016-2017 yearbook.)  This Pat is ¼ page Pat with a message of your choice and includes photos and clip-art. A yearbook designer will work with the winning family(ies) to design this Pat. This Pat is normally completed in February/March. A yearbook designer will contact the winning family and work with you to complete.

To pay for them, write a check to SPA for each Pat purchased. Write in the Memo line the number of Pats you are purchasing, your child’s name and teacher name. Place the check in an envelope marked “SEQUOIA ELEMENTARY YEARBOOK” and deliver it to the front office or have your child give it to his/her teacher. You can combine both yearbook and Pat purchases on a single check.

Can I address multiple children on a single Pat?

Yes, you can address your Pat to as many children as you desire. Please remember that character count limits still apply.

Can I purchase a Yearbook without a Pat?

Yes, you can purchase these items separately.

How can I help?

The Yearbook is a product of many volunteer hours from both teachers and parents. Volunteers help us in three different ways, as Photographers, Class Page Designers, and Event Page Designers.

Photographers. We need photographers willing to photograph events and share their pictures with us. We rely on parents and teachers to take the photos that appear in the Yearbook (except for the portraits and panoramic shots that we get from Life Touch, our school photographers). Although we assign a volunteer to cover school-wide events, we do not assign anyone to photograph class activities. You may notice pictures of “Walk Through the Revolution” or Valentine’s Day parties in our Yearbook. Those photos were taken by parents whose children were in those classes. Teacher and parent photos are invaluable to us.

Class Page Designers. We need one or more parent volunteers to design the class Candid page for each of our classes. This person is responsible for designing the 2-page spread that highlights a particular classroom. You will work with the teacher to make sure each child’s name is matched to his/her picture and that the name is correct. Then arrange candid photos on the facing page with hopefully equal representation of each child in the class.

Event page designers. These people design the Yearbook pages that display our students at school-wide events.

How do you design pages for the Yearbook?

We use all digital photos and a web-based program to design our Yearbook. Anyone working on the Yearbook will be given the password for our account. Using the web-based software, we design our yearbook to reflect our school. Yearbook coordinators assign pages, portrait layouts and Pat page layouts. All other layouts are at the whims of the volunteer working on that particular page.

Do you provide training?

Our Yearbook company provides us with online tutorials. For many, that is enough to learn the basics. For those who need additional assistance, one of the coordinators will be happy to personalize your training session if requested. The Yearbook site works like many of the sites that make scrapbooks or photo books. We have more flexibility than the other sites, but we use the design elements in a similar way.

How can I submit photos?

Please burn your photos to a CD and label the CD with the class teacher, room number and event as well as your contact information (we’ll use that only if we cannot access your photos). Place the CD in the SPA box in the Copy Cats Room under the Yearbook tab or ask the ladies in the front office to do that for you. You may also deliver it to your child’s teacher with instructions to place it in the Yearbook mailbox. If you know the volunteer for your class, you may also hand your CD to that person.

Are there any restrictions on photographs?

Yes. We try very hard not to include children who are not students at Sequoia Elementary and we do not include any parents (exceptions are made for those teaching After Class Enrichment courses and anyone who is part of a presentation such as a guest speaker). This is a Yearbook for the students of Sequoia, so we choose photos that highlight our students and our staff members. If your photo includes non-student children or adults, we will crop the picture if we choose to use it. Please note that we receive more photos than we can include in our Yearbook. We try to show a variety of students enjoying life at Sequoia.

What is the time commitment for volunteers?

Other than photographing events, each page takes from 4-8 hours to construct, once the photos are uploaded. Volunteers new to the program may need more time. Photo uploading can be time consuming and it is hard to estimate the time required for that function. Completed pages are due by late March, so most of our volunteers are busiest from January to March.

Do I need MDUSD clearance to volunteer?

Yes, if you are photographing students.

No, if you are working with photos on the Yearbook site.

What if I have more questions regarding yearbooks or the yearbook committee?


How can I sign up?


Deanna Gutridge Yearbook Chairperson

This position is perfect for anyone who loves to take photos or loves to scrapbook.